Event Planning Guide

Thank you for your interest in hosting an event to benefit CHKD. From businesses to community organizations to individuals, anyone can host a fundraiser that will make a difference in the lives of our children. With the support of friends like you, CHKD is able to offer our patients the care, attention and healing they deserve. There are a number of unique programs that make our hospital such a special place, that would not be possible without philanthropy. We look forward to working with you! Download and print our fundraising resource guide here.

Event Planning Process: Where do I begin?

Prior beginning work on a fundraiser to benefit CHKD, your event must go through an approval process. Please note that events may not be advertised as supporting the hospital until this process has been complete. CHKD never endorses any door-to-door solicitations or sales to benefit the hospital. 

  1. Contact the hospital’s development department by email or by phone at (757) 668-7070.
  2. Submit an application and and it will be reviewed for consideration. The more information you are able to provide on the form, the quicker the review process will be. 

CHKD Guidelines 

  1. The use of CHKD’s name and/or logo for publicity and fundraising purposes by community groups and individuals is allowed by written permission through the development department.
  2. Children’s Hospital must only be named as the beneficiary of the event, not as the host. For example, you should call your event “Golf Tournament to benefit Children’s Hospital of The King’s Daughters” rather than “Children’s Hospital of The King’s Daughters Golf Tournament."
  3. It shall be the primary goal of all proposed event intended as “fundraisers” to raise money for CHKD. All promotional materials should clearly state the percentage of proceeds and/or the portion of the ticket price that will benefit CHKD.
  4. All copy for advertisements, point of purchase materials and other event-related promotional materials used by a sponsoring organization will be approved by the development office at CHKD prior to use.
  5. If you plan to solicit sponsorship support for your event, please discuss it with your hospital contact.
  6. No costs associated with special events that are sponsored by a community group will be incurred by CHKD.
  7. Event hosts may not keep any portion of the proceeds for profit or compensation for putting on the event.
  8. Recognition for the sponsoring group’s donation to CHKD will be in accordance with the established Donor Recognition Policy.
  9. Proceeds must be presented to CHKD within 30 days after the event, unless otherwise agreed to prior to the event. All monetary transactions for the special event will be handled by the sponsoring group.
  10. All staffing and volunteers for the special event will be provided by and will be the responsibility of the sponsoring group unless otherwise agreed to prior to the event.
  11. All aspects of approved events must be reflective of CHKD’s reputation as a family-centered institution.
  12. All communication with the hospital regarding your event must be done through your contact in the hospital's development department. 
  13. Expenses, liability, and compliance with laws. All expenses and other monetary transactions for the fundraising event will be handled by the sponsoring group or individual. CHKD is not responsible for any costs or liability associated with community-sponsored events. In performing the fundraising activities, the sponsoring group or individual will be responsible for complying with all applicable federal, state and local laws, statutes, executive orders, rules, regulations, and ordinance.