Nursing and Medical Assistant Student Education

A school affiliation agreement is required for all placements. If your school does not have a current school affiliation agreement (SAA) specific to the discipline you work with, please complete this form to initiate the process. This process typically takes a few months to complete.

All communication for placement requests occurs between school coordinators and facility coordinators. Students may not contact any other CHKD staff member regarding student placements or requests.

Every effort is made to find a placement, but a limited number of spots are available for each rotation/area.

School coordinators should be well versed in the requirements of the Faculty/Student Profile Form that will be submitted after a placement has been confirmed.  Special attention should be given to the number of PPDs required, signature areas, etc.   

The school year is defined as July 1-June 30.  

Any of the following actions put schools at risk for rejection, suspension or revocation of placement privileges: poor standing with the state board of nursing, board of nursing active judgments and actions on file, failure to comply with policies, standards, requests of the department/division in which the student is placed, any deviation from the standards set forth in the school affiliation agreement, poor student clinical performance or attitude, or substandard faculty communication or preparation.  All placement privilege permissions are at the discretion of the facility coordinator. 

Student Types:

• Undergraduate RN
• LPN
• MA 

Care Areas:

Hospital-based and decentralized primary care and specialty care clinics (e.g., Pediatric Surgery, Gastroenterology, Endocrinology)

General Offerings:

• 1:1 precepted experiences called ‘Peds Course’ and ‘Preceptorship’
• Peds Course is defined as a 1–2-day precepted clinical rotation taking place at any point in the student’s program.
• Preceptorship is defined as a 1:1 role-transition experience taking place near or at the end of the student’s program. The experience can last the full number of hours required by the program. Note that role transition preceptorships are reserved for students interested in working in pediatrics after graduation.

Faculty Orientation:

Faculty orientation is accomplished via a digital platform and must be completed by all school coordinators and instructors involved in the placement and/or supervision of students. Orientation completion is generally due on July 1st.

Required School Documentation:

A review of school documents by the facility is required each school year. Documents include samples of skills checklists and preceptor training materials, fieldwork objectives, and preceptor requirements.

General Process:

After the interest meeting, the following steps will be taken:

• The school reviews the school affiliation agreement for alignment with clinical fieldwork objectives.
• The school coordinator completes faculty orientation.
• The school coordinator submits required annual documentation to the facility coordinator at least 12 weeks before the desired start date.
• If annual documents are approved, the school coordinator may submit a request for placement to the facility coordinator no less than 6 and no more than 8 weeks before the desired start date. 
• Instructors complete faculty orientation. 
• If a host department/preceptor is identified, the school coordinator reviews the Standards of Information Packet with students and then submits the Faculty/Student Profile Form. 
• Once the Faculty/Student Profile Form is cleared, placement details will be shared. The faculty, manager and preceptor will be connected via email to arrange schedules, parking, etc.
• School coordinators will share with their students the restrictions on practice in place set by the SAA and CHKD policies.
• More than one week before the start date, the school coordinator will send the school skills checklist, clinical field experience objectives and preceptor training documents to the preceptor. 
• School coordinators coordinate site visits with the manager and preceptor.

Student Types:

Undergraduate RN students

Care Areas:

Hospital-based care units at CHKD Main Hospital in Norfolk (601 Children's Lane) 

General Offerings

• Faculty-led clinical group rotations (as defined by Virginia Law "Clinical Practice of Students", 18VAC90-27-110).
• 1:1 role-transition preceptorships

Preceptorship is defined as a 1:1 role-transition experience taking place near or at the end of the student’s program.  The experience can last the full number of hours required by the program.  Note that role transition preceptorships are reserved for students interested in working in pediatrics after graduation.

Faculty Orientation:

• Mandatory faculty orientation takes place twice a year, before the fall and spring terms, via web conferencing with an optional facility tour. Attendance at the web conference or an attestation of review of the recorded orientation are required each school year. 

Required School Documentation:

• A review of school-specific documents is required each school year.  Documents include, but are not limited to, samples of skills checklists, preceptor training requirements, and fieldwork objectives.
• Faculty and students must complete hospital orientation and submit the student/faculty profile form each school year.

General Process: 

• General processes, including clinical rotation  and role transition/preceptorship requests will be provided by the Facility coordinator.